Position Summary / Career Interest:

Provides effective leadership and guidance to payroll staff of the in sourced payroll department. Coordinates and supervises the daily activities of the payroll team in the complex bi-weekly processing of payroll for a multi-billion dollar health system employing 20,000 employees including timely and accurate payment of employees and governmental reporting. Has the ability to take the lead in assigned projects with minimal or no direction to a successful conclusion. Directly supervises 2 senior payroll specialists, 2 payroll technical specialists, a Lead Payroll Specialist, and a Payroll Specialist, making hiring decisions, reviewing work performance, and handling personnel actions related to these employees. Oversees the process and handling of all types of garnishments and payroll corrections ensuring they are accurate and timely. Sets priorities for the payroll team to ensure task completion. Provides guidance to employees and managers within the health system. Ensures health system policies are followed in regard to pay practices.


Responsibilities and Essential Job Functions

• Must be able to perform the professional, clinical and or technical competencies of the Accounting Department and Payroll Subdivision.
• Coordinates and oversees day to day operations of the payroll staff. Directly supervises Payroll Specialist, Payroll Lead Specialist and Payroll Technical Specialists (2) and is responsible for hiring, personnel actions and annual reviews.
• Oversees the entire process of handling all garnishments in addition to tax levies, child support orders, student loans and voluntary assignments in a confidential manner. Is considered an Expert in the Garnishment area, ensuring compliance with related laws.
• Works effectively to review and audit payroll reports, identifying and directing the resolution of multiple issues before the payroll is disbursed. Ensures payroll corrections are completed timely and accurately by payroll staff including FML.
• Ensures compliance with Health System policies and procedures as well as governmental policies and reporting.
• Ensures accuracy of payroll staff timecards in preparation of Kronos signoff by accounting departmental management.
• Provides daily assistance to Kronos end-users and Human Resources staff.
• Coordinates and oversees the manual check process. Coordinates and manages the production of routine reports for use by management and outside agencies utilizing Excel, Word, Access, Kronos and Lawson as well as the design of newly requested reports.
• Runs, reviews and resolves issues identified in salary audits pertaining to exempt employees.
• Prepares inter-departmental billing – Outreach.
• Verifies current and future changes reflected on HR spreadsheet have passed from Lawson to Kronos and follow up with HR/PR staff on needed corrections.
• Removes signoff from timecards applicable to changes reflected on HR spreadsheet allowing update from overnight import.
• Reviews and authorizes AP check requests for non-tax related requests.
• Handles special assignments and other duties as assigned, all within Payroll’s deadlines.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Bachelors Degree in Accounting, IT or a related field of study from an accredited college or university.
• 3 or more years of payroll experience in a large corporation.
• 3 or more years of experience with all aspects of garnishment, child support, tax levy, student loan withholding and reporting.
• 3 or more years of supervisory experience.

Preferred Education and Experience

• 4 or more years of Kronos experience.
• 4 or more years of Lawson payroll experience.
• 4 or more years of payroll experience in a healthcare environment.
• 4 or more years of experience working with SQL Server Reporting Services (SSRS) SQL and Access reporting.

Preferred Licensure and Certification

• American Payroll Association Certification

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.