Senior Executive Assistant

Position Summary / Career Interest:

Directly supports all assigned executives up to the Senior Vice President level, the department, and coworkers on the team. Prepares presentations, reports, correspondence, agendas, etc. Receives, screens and directs calls, visitors, emails and requests from direct reports. Arranges travel and manages maintenance of executive's technology needs. Exercises confidentiality, tact and diplomacy. Accomplishes all tasks at or above standard with minimal supervision.

Responsibilities and Essential Job Functions

• Provides administrative support directly to all executives, the department and coworkers on the team, exercising confidentiality, tact and diplomacy.
• Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Provides basic desktop support assistance on these same applications, as well as managing the maintenance of the executive's overall technology needs.
• Receives, screens and directs calls, visitors, emails and requests from direct reports.
• Maintains files and calendars, tracks tasks and downline functions on behalf of the executive.
• Arranges business travel, coordinates meetings and tracks expenses.
• Models and develops business standards, policies and practices for the entire organization in this functional area.
• Accomplishes all tasks at or above standard with minimal supervision. Commitment to impeccable work product, i.e., spelling, grammar, fact-checking, editing, etc.
• Typically supports executives up to Senior Vice President.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate

Preferred Education and Experience

• Bachelors Degree

Knowledge Requirements

• High level ability to plan, organize, analyze and coordinate data/information and activities.
• High level ability to function independently, make valid judgments to ensure the integrity of operations and exhibit initiative in the completion of tasks.
• Ability to establish and maintain effective working relationships within and external to the Health System.
• Outgoing personality with high service orientation.
• Able to work in a stressful environment and capable of coping with complex situations.
• Ability to handle highly sensitive information with complete discretion and confidentiality.
• Complete tests on computer skills and office grammar and spelling.
• Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
• Considerable knowledge and skill in using the personal computer including spreadsheet, word processing, database and presentation software.

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.