Administrative Coordinator – Provider Recruitment Department

Position Summary / Career Interest:

The Administrative Coordinator supports the Provider Recruitment Department by ensuring accurate entry and management of all prospect, candidate, and applicant data for Physicians and CRNAs within the candidate tracking database. This role provides essential administrative support, coordinates committee work, and assists with recruitment initiatives to ensure efficient departmental operations.

Responsibilities and Essential Job Functions

• Manage correspondence with potential candidates regarding the application process.
• Enter and maintain data for approved positions and candidate CVs.
• Generate and distribute weekly departmental reports.
• Collaborate with team members on departmental projects and initiatives.
• Prepare recruitment advertisements for review and approval.
• Research advertising venue costs and maintain documentation.
• Place ads, track expenses in the candidate tracking database, and monitor renewal/discontinuation timelines.
• Create and extract reports on position data as requested.
• Support committee work and provide administrative follow-up as needed.
• Ensure compliance with safety policies, regulatory requirements (OSHA, CMS, The Joint Commission, etc.), and organizational policies.
• Project a professional image and demonstrate positive interpersonal skills with internal and external stakeholders.
• Exhibit strong organizational and critical thinking skills with the ability to manage a high-volume workload and sensitive information.
• Independently plan, organize, and complete daily tasks within departmental guidelines to maintain workflow efficiency.
• Demonstrate understanding of department goals and actively pursue professional development to enhance knowledge of physician recruitment and retention.
• Perform other duties as assigned.

Required Education and Experience

• High School Graduate
• Experience in or ability to learn working with database applications.

Preferred Education and Experience

• Should make consistent progress toward achieving degree
• Experience with in-house Physician Recruitment or Physician Recruitment Marketing and Sourcing.

Knowledge Requirements

• Must possess exceptional communication skills, both written and verbal to include the correct use of grammar, spelling, punctuation, knowledge of business correspondence and formats as well as a clear and distinct speaking voice.
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook).
• Proficient in In-Design software or the ability to learn.
• Proficient keyboarding skills.
• Ability to multi-task independently and work in a team environment.
• Excellent organizational skills.
• Must possess and exhibit a high level of detail orientation.
• Reliable transportation.
• Proofreading skills.
• Demonstrated process improvement ability.

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.