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Contracting Operations Analyst

Job ID: R-36030 Job Type: Full time Location: Kansas City, Kansas
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Position Summary / Career Interest:

Operating independently, the Contracting Operations Analyst performs a key role in the advancement of the health system’s Contract Controls program, which is focused on negotiating and executing contracts which maximize financial return and legal protection for the health system. This position supports the ongoing development of Contract Controls through the design and development of database (Onspring) solutions and reporting which enhance collaboration between Contracting, Strategic Sourcing, and Health Information Technology Services (HITS). In addition, the Contracting Operations Analyst manages critical daily functions of the Contracting department which reinforce consistency of Contract Controls processes and ensures the department’s effective end-to-end management of the contract management process. Further duties include responsibility for the project management of current and future Contracting initiatives and projects, including present and future technology solutions, and ongoing Contracting department functions related to physician administrative services contracts and policy-driven reporting and communications with contract owners.


Responsibilities and Essential Job Functions
  • Reinforces consistency with Contract Controls processes through the following:
  • a. Responsible for comprehensive contracting database training for new hires and focused training for full team
    when enhancements are made.
  • Responsible for ensuring department work processes and training materials are comprehensive and up to date:
  • c. Responsible for performing monthly database audits and providing feedback to analysts with focus to
    reduce/eliminate recurring errors.
  • d. Design and execute custom and standard contract reporting for Contracting Department and internal customers
    in support of contracting process transparency.
  • e. Provide coverage for Contract Quality Assurance Manager during periodic days off.
  • Support Contract Controls end-to-end contract management processes with direct responsibility for:
  • a. the contract execution process utilizing DocuSign, updating the contracting database and archiving executed
    documents to ensure consistency and ease of retrieval as needed
  • b. monthly notifications to department leadership of contracts pending expiration, renewal dates or deadlines with
    reasonable advance notice at a minimum of at least 60 days prior to such dates or deadlines
  • c. manages internal departments’ requests for historic contract data and executed documents.
  • d. Database management and archiving of certain contract types, i.e., Managed Care and EpicCare Link
    Agreements utilizing information provided by those departments.
  • Serve as the Contracting Department’s project lead for contracting database enhancements, as well as any new contracting software adoptions.  This may include design, documentation of design decisions, workflow redesign and documentation, testing and troubleshooting.
  • Responsible for overall contracting project management of medical administrative services agreements.  Consults with Director as needed for unusual or complex compensation situations.  This includes maintaining detailed spreadsheet of current and recently terminated directorships; preparing exhibits for newly appointed directorships, updating contracting database; archiving exhibits and distributing exhibits to involved parties; biennial updates to Administrative Compensation Tool along with preparing replacement exhibits for majority of physicians using mail merge.
  • Serve as the Contracting Department’s project manager for the process and data integration for new acquisitions.
  • Manages annual Joint Commission contract evaluation process, including reporting, for health system leaders’ required evaluations of specific vendors’ performance of contracted patient services.
  • Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
  • These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience
  • Bachelors Degree from an accredited college or university.
  • 1 or more years of experience managing comprehensive datasets utilizing database or other software applications.
  • 1 or more years of experience in process improvement initiatives, including development and documentation.

Preferred Education and Experience
  • Master's Degree from an accredited college or university.

Knowledge Requirements
  • MS Office experience.
  • Ability to draft general correspondence.
  • Ability to coordinate work with others.
  • Ability to communicate well with others (written and oral); customer service skills.
  • Experience with project management skills; multi-tasking skills.
  • Professionalism.
  • Experience in maintaining confidentiality.
  • Ability to use initiative and judgement and to make independent decisions within established policies and procedures.
  • Detail-oriented with good organizational skills.
  • Experience with Onspring software preferred.
  • Experience working for a health care organization preferred.
  • Experience working with contracts preferred.

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.

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