Cardiopulmonary Rehabilitation Administrative Assistant

Position Summary / Career Interest:

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative tasks such as scheduling, managing departmental patient referrals, payroll assistance, and gathering data and preparing reports. Leads the administrative functions of assigned areas and is able to work independently to manage assigned tasks. This position will directly support the Cardiopulmonary Rehabilitation department at the Main Hospital Campus, as well as Overland Park Cardiac Rehab clinic as needed.

Responsibilities and Essential Job Functions

• Assists in daily operations of the office.
• Subject matter expert and leads the administrative efforts of the department/clinic.
• Contacts patients referred to Cardiopulmonary Rehab services
• Schedules patient appointments
• Manages departmental referral Workques
• Schedule department meetings
• Submits expenses (Workday)
• Enters timekeeping (Kronos)
• Cleaning
• Prepares manuscripts and runs departmental reports
• Prepares and edits memorandums, emails, etc.
• Answers (nonclinical) telephone calls and provides communications
• Event planning and coordination
• Prepares, proofs, edits, and collates reports
• Regulatory inspection preparation
• Assists departmental Manager and staff with special projects
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 2 or more years of operational experience in the department or specialty line.

Preferred Education and Experience

• Bachelors Degree
• Technical or professional training/degree in Business School
• Less than 1 year of health care experience

Knowledge Requirements

• Read, write and speak English
• Ability to speak and understand English
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.