Biomed Administrative Coordinator

Position Summary / Career Interest:

The Administrative Coordinator - Biomed is responsible for securing commonly used parts for the technical staff through the "Kanban" inventory system. Included in their responsibilities will be departmental Accounts Payable and Receivables. The position is also responsible for making travel arrangements for department staff as well as organizing, planning, creating agendas and taking minutes for departmental meetings. When necessary, the Administrative Coordinator - Biomed will represent the department in hospital related team, workgroups and committees


Responsibilities and Essential Job Functions

• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• Kanban- card creation, card retrieval and processing, stocking, restocking
• Parts- check in and technician notification
• Accounts Payables / Accounts Receivables
• Answer phones and create work orders in Computerized Maintenance Management System (CMMS)
• Expenditures Reports
• Travel arrangements for the Biomedical Engineering department.
• Organize and plan meetings for Biomedical Engineering Department leadership.
• Biomedical Engineering Departmental Meeting Minutes
• Office supply ordering
• Maintains a plan for personal development and completion of annual safety requirements.
• Address equipment outside the shop – create work orders.
• Meeting Minutes as requested by Biomedical Engineering Department leadership for various cross functional teams.
• Create presentations for Biomedical Engineering Department leadership as needed.
• Represents the department in various hospital-related teams and committees as needed.
• On Call Schedule- Annual creation based on rotation, changes on calendar, and online update
• Takes and communicates accurate messages in a timely manner either by pager, email, phone, paper or in person as required
• Prepares reports, correspondence and departmental materials using a variety of office equipment and software programs.
• Meets deadlines and goals. Assures completion of time-dependent tasks in an efficient manner.
• Schedules appointments and coordinates meeting arrangements.
• Loaner Equipment- Equipment Record creation, Work Order creation and tracking
• Bed/Stretcher preparation for repair/Preventative Maintenance.
• Provide centralized contacting for Biomedical Engineering
• Distributes mail
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• Proficient in Microsoft Office/Excel Powerpoint
• Computer software/word processing experience
• Strong interpersonal and communication skills.

Preferred Education and Experience

• Associates Degree in Electronics or Biomedical
• Microsoft Office experience

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.