Administrative Assistant To Manager (Heart Transplant and LVAD)

Position Summary / Career Interest:

The Administrative Assistant to Manager provides administrative support to assigned department manager. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction. Will work with the navigation team to support patient referrals to our programs and other duties as assigned. Excel experience preferred but not required. Must be able to assist with the scheduling desk duties and other clinics as required.


Responsibilities and Essential Job Functions

• Assists with various organizational activities and preparation of statistical reports as directed
• Coordinates and oversees office and supply management for department/unit operation
• Coordinates and oversees unit environmental and safety management
• Coordinates and oversses special projects as requested by leadership team
• Coordinates meetings and electronically conference calls and takes minutes for meetings as requested
• Demonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programs
• Maintains employee files, confidential paperwork and KRONOS
• Monitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendance
• On behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegated
• Receives and screens all correspondence, determining appropriate action
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED
• 3 or more years of broad administrative/secretarial experience

Preferred Education and Experience

• Associates Degree in Business Administration/Management

Knowledge Requirements

• Must have excellent verbal and written communication skills
• Windows, Word processing, spreadsheets and Power Point required

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.