Administrative Assistant - Ambulatory

Position Summary / Career Interest:

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports. Leads the administrative functions of assigned areas.


Responsibilities and Essential Job Functions

• Assists in daily operations of the office.
• Subject matter expert and leads the administrative efforts of the department/clinic.
• Schedule meetings
• Coordinates travel arrangements
• Coordinates credentialing/licensing
• Submits expenses (Workday)
• Documents provider effort distribution (cFTE database, QGenda)
• Enters timekeeping (Kronos)
• Prepares manuscripts
• Prepares and edits memorandums, emails, etc.
• Answers (nonclinical) telephone calls and provides communications
• Transcription
• Event planning and coordination
• Prepares, proofs, edits, and collates reports
• Uses filing systemfor historical documentation and personnel transitions
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 2 or more years of operational experience in the department or specialty line.

Preferred Education and Experience

• Bachelors Degree
• Technical or professional training/degree in Business School
• health care experience

Required Language Skills

• Fluent English - Read, write, speak and understand.

Knowledge Requirements

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.