The University of Kansas Hospital - Administrative & Clerical Careers

Administrative Assistant To Physician Job

Facility: The University of Kansas Hospital - Main Campus

Department: KUPI ANES GENERAL

Schedule: Full Time

Shift: Days

Hours: 8:30-5:00

Work among the best. We are a top 25 employer in the metro area offering a wide array of career opportunities within our organization. We have a leading reputation for patient care, medical education, research, and community service. We value and respect the talented, committed, and diverse people who make up our hospital; they are our most important strength. The hospital offers very competitive wages and an outstanding benefit package.

We currently have an opening for an Administrative Assistant to Physician

Responsibilities:

Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.

As delegated by the Physician - may manage projects such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants

As delegated by the Physician may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies

Assists with the coordination of payroll, acting as a backup for the KRONOS managers.

Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).

Creates information database products to support Management as requested.

Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.

Maintains patient confidentiality in accordance with HIPPA regulations at all times

Prioritizes correspondence, memos, reports, internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.

Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.

Requirements:

High School diploma or equivalent required

Bachelor's Degree or Technical/Professional training/degree in Business School Training preferred

Minimum of 3 years broad administrative/secretarial experience required

Ability to understand, speak, read and write English

Must have excellent telephone skills, verbal and written skills

Proficiency in Microsoft Word, Excel, PowerPoint and Access required; Microsoft Project Manager preferred

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We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity,
and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.