Facility: The University of Kansas Hospital - Main Campus
Department: KUPI ANES GENERAL
Schedule: Full Time
Work among the best. We are a top 25 employer in the metro area offering a wide array of career opportunities within our organization. We have a leading reputation for patient care, medical education, research, and community service. We value and respect the talented, committed, and diverse people who make up our hospital; they are our most important strength. The hospital offers very competitive wages and an outstanding benefit package.
We currently have an opening for an Administrative Assistant to Physician
Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
As delegated by the Physician - may manage projects such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants
As delegated by the Physician may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies
Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
Creates information database products to support Management as requested.
Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
Maintains patient confidentiality in accordance with HIPPA regulations at all times
Prioritizes correspondence, memos, reports, internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.
High School diploma or equivalent required
Bachelor's Degree or Technical/Professional training/degree in Business School Training preferred
Minimum of 3 years broad administrative/secretarial experience required
Ability to understand, speak, read and write English
Must have excellent telephone skills, verbal and written skills
Proficiency in Microsoft Word, Excel, PowerPoint and Access required; Microsoft Project Manager preferred
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"During my time here, I have taken advantage of the company's generous tution reimbursement program, which has helped me to obtain both my Master of Healthcare Administration and Doctor of Education degrees. The rapid growth of my department has allowed me to progress through several different positions to my current role as a Senior Administrator. "
Jennifer Hascall,EdD, MHA
Senior Administrator, Department of Plastic Surgery